Benefits of using Xeams with Google Workspace
Although Xeams is a complete email server, requiring no other server for any organization to send and receive emails, many companies choose to use Google Workspace as their primary email provider. This type of deployment offers several benefits, such as using the familiar Gmail web interface for sending and receiving emails, as well as access to Google Drive, Google Docs with additional storage, etc.
Companies can still use Xeams alongside Google Workspace to access additional features not available when using Google Workspace alone. This page talks about some of these benefits.
Cost Benefits of a Hybrid Setup
Many organizations split their users into permanent employees and temporary/consultants when creating email accounts. Such a strategy can save companies thousands in licensing fees. Refer to this page, which talks about this concept in detail.
Outbound Features
- Sending emails from devices and application servers on the LAN
- End-to-end encryption
- Mail-merge and email campaigns
- Troubleshooting delivery problems
- RESTful APIs and MCP server
Inbound Features
Google has phased out Basic Authentication for SMTP in favor of OAuth 2.0, leaving many legacy devices and application servers unable to send outbound emails directly to Gmail's SMTP server. In such cases, organizations can use Xeams to bridge this gap: it can accept emails with or without authentication from devices and servers on your LAN, then use OAuth 2.0 to deliver them to Google. Refer to this document for further details.
Email servers, including Gmail, typically provide only transport-layer encryption, which does not encrypt messages once they reach an intermediate or their final destination. This leaves confidential emails open to administrators and employees of the company that owns these email servers. End-to-end encryption ensures the message is visible only to the intended recipients - no administrator will have access to the message. By adding Xeams into the mix, you can add this capability to outbound emails sent from your domain. Refer to this page for details.
Using the email campaign and mail-merge, organizations can send personalized outbound emails to multiple users with tracking. Xeams can provide statistics such as how many messages were read, replied to, and how many resulted in a non-delivery. Optionally, you can wrap outbound emails in beautiful templates to give them a personal touch. Refer to this page for details.
Out of the box, Xeams provides several tools that help you troubleshoot email delivery problems. For example, by reviewing log files, you can confirm whether a message was received on the other end or determine the actual reason for rejection. The troubleshooting tool provides a visual graph showing the involved servers and whether encryption was used.
Use the RESTful APIs to send emails, validate addresses, or check the status of previously sent messages directly from your application servers. Additionally, when designing an AI-based solution, use the Xeams MCP server directly from an MCP client running alongside your LLM.
Although Google Workspace provides spam filtering, it does not give a detailed reason for moving a message to spam. On the other hand, Xeams provides a thorough explanation of why the message went to either the Good or Spam folder. This reasoning gives administrators and users a chance to fine-tune their spam filtering rules.
Xeams provides automatic email archiving with search capabilities, allowing you to find messages sent or received months ago in seconds. These archives are useful if your organization is required to retain emails for compliance purposes.
Xeams offers several features that come in handy for individual users, such as:
- Temporary emails
- Newsletter subscriptions
- Quarantine reports (scheduled and on-demand)